Resources and practicalities

Overview

Success in implementing a trial is contingent on careful practical considerations of a variety of factors. This section delves into regulatory compliance, health and safety, accessibility and inclusivity, data management, and security and privacy measures to ensure a comprehensive approach to trial execution. A comprehensive understanding of these elements is crucial for effective planning and execution.

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Questions and prompts

Within your trial plan, it will be useful to detail the following:

Compliance: how will you ensure compliance with relevant regulations, legislation, and standards?

• Identify regulatory and legal requirements applicable to your technology and trial.

• Outline measures to ensure compliance throughout the trial.

• Determine processes required for the solution's deployment.

• Check with infrastructure owners or programme partners for specific requirements.

Health and safety: are there any health and safety considerations that are needed prior to deployment?

• Identify potential hazards associated with the trial by considering both physical and operational risks.

• Ensure that the technology is designed and implemented with user safety in mind.

• If necessary, develop and communicate clear emergency procedures in case of accidents or unforeseen events.

• Ensure that all equipment used in the trial meets safety standards.

Accessibility and inclusivity: have you considered how your solution will be accessible and inclusive to a wide variety of users?

• Ensure that the solution complies with relevant accessibility standards and criteria.

• Ensure that content presented through the trial is inclusive and representative of diverse cultures, languages, and backgrounds.

Data management: How will you manage and secure the data generated during the trial?

• Establish data collection and storage protocols.

• Outline data sharing agreements, compliances, ethics, and regulations.

• Develop plans for responsible data management and protection, ensuring GDPR compliance.

• Address privacy and security considerations.

Security and Privacy: What security and privacy considerations are relevant to the trial environment, and how will you address them?

• Identify potential security threats and vulnerabilities.

• Implement measures to protect user privacy and data.

• Establish protocols for notifying users of data collection and use.

• Assess if collected data includes personal or sensitive information

Working with Network Rail, you may need to complete a Data Protection Impact Assessment (DPIA), - please check if this will be a requirement with the Network Rail team

You will need to complete National Operating Procedure document (NOPS)

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Useful resources

The following external resources may be useful in adding rigour to your trial proposal:

• The Open Data Institutes Data Ethics Canvas and Assuring Data Practices Tool help showcase trustworthy uses of data to users.